BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

January 25, 2017

320 Robert S. Kerr, Room 204

Oklahoma City, OK

 

 

1.               Call to order.

 

2.               Notice of the meeting was posted Monday, January 23, 2017.

 

3.               Prayer and Pledge of Allegiance.

 

4.               Approve the minutes of the meeting of Wednesday, January 18, 2017, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 13, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $4,647.15 for period ending January 17, 2017, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 663117 through 663671 for Oklahoma County in the amount of $453,250.95 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

 

7.         Receive the following litigation:

 

            Case No. CJ-2015-6925 Notice of Continued Hearing

            Case No. TC-2017-003 Tort Claim

            Case No. CIV-16-277-F Marshal s Sale

            Case No. CJ-2017-152 Vacate Alley

            Case No. TC-2016-034 Tort Claim

Case No. CJ-2016-5892 Dismissal

Case No. CJ-2017-54 Court Filing

Case No. CJ-2017-297 Foreclosure

 

8.         Receive cancelled check as follows: (Document Received)

 

Check No. 101006350 dated December 28, 2016 to Underground Vaults & Storage Inc. in the amount of $2,020.00. Issued to wrong vendor. No re-issue.

 

9.         Monthly Report of Fees for the month of December, 2016. (Document Received)

 

County Assessor                                             $  2,340.25

 

Election Board                                                $13,747.79

 

10.       Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

 

1-2017-01            $275.71

 

11.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County HR/Health & Safety Dept. This item is broken or obsolete, and is too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) HP 6305 Desktop PC, c/n PS250-00006, s/n MXL3260MYS, acquired 07/02/2013 from CDW Government, 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $551.05

12.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk. These items are lost, stolen, or unable to be located at this time. With the requested disposal, they will be removed from inventory, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) Granada Office Chair, c/n F102-00390, acquired 11/27/2002 from Workspace Solutions Inc. dba Scott Rice, PO Box 960017, Oklahoma City, OK 73196 for $256.26

One (1) Granada Ergonomic Chair, c/n F102-00398, acquired 02/19/2004 from Scott Rice Co., PO Box 662050, Dallas, TX 75266 for $256.26

One (1) Black Office Chair, c/n F102-00408, acquired 07/14/2004 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $297.00

One (1) Black Office Chair, c/n F102-00409, acquired 07/14/2004 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $297.00

One (1) Granada Ergonomic Chair, c/n F102-00414, acquired 07/23/2004 from Scott Rice Co., PO Box 662050, Dallas, TX 75266 for $258.98

One (1) Granada Ergonomic Chair, c/n F102-00415, acquired 07/23/2004 from Scott Rice Co., PO Box 662050, Dallas, TX 75266 for $258.98

One (1) Global Heavy Duty Chair, c/n F102-00418, acquired 11/09/2004 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $358.52

One (1) Global Heavy Duty Chair, c/n F102-00420, acquired 11/09/2004 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $358.52

One (1) Global Heavy Duty Chair, c/n F102-00421, acquired 11/09/2004 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $358.52

One (1) 5-Drawer Legal File Cabinet, c/n F104-00003, acquired 03/29/1972 from Southwestern Stationers, Inc., PO Box 18697, Oklahoma City, OK 73154 for $283.00

One (1) HON 5-Drawer Legal File Cabinet, c/n F104-00301, acquired 03/29/1990 from B&M Sales Company, Inc., 419 NE 29th St., Oklahoma City, OK 73105 for $306.07

One (1) HON 5-Drawer Legal File Cabinet, c/n F104-00303, acquired 03/29/1990 from B&M Sales Company, Inc., 419 NE 29th St., Oklahoma City, OK 73105 for $306.07

One (1) HON 5-Drawer Legal File Cabinet, c/n F104-00306, acquired 06/18/1990 from B&M Sales Company, Inc., 419 NE 29th St., Oklahoma City, OK 73105 for $306.07

One (1) HON 5-Drawer Legal File Cabinet, c/n F104-00347, acquired 03/09/1994 from a vendor not on record for $281.86

One (1) Slide by Filing System, c/n F104-00404, acquired 09/28/2006 from Scott Rice Co., PO Box 662050, Dallas, TX 75266 for $4501.43

One (1) Brown Wooden Desk, c/n F105-00115, acquired 04/09/1990 from a vendor not on record for $599.07

One (1) Desk, c/n F105-00133, s/n TR3060DPTRM, acquired 02/25/2002 from Copelin s Office Furniture, Inc., 425 W. Main, Norman, OK 73069 for $629.15

One (1) Indiana Walnut Return Unit, c/n F109-00048, acquired 04/22/1986 from a vendor not on record for $344.65

One (1) Indiana Walnut Credenza, c/n F109-00060, acquired 06/18/1990 from B&M Sales Company, Inc., 419 NE 29th St., Oklahoma City, OK 73105 for $663.48

One (1) Walnut Credenza, c/n F109-00065, acquired 06/11/1993 from Looks Furniture, 3801 W. Reno, Oklahoma City, OK 73107 for $545.37

One (1) Credenza, c/n F109-00074, s/n TR2466CKDTRM, acquired 02/25/2002 from Copelin s Office Furniture, Inc., 425 W. Main, Norman, OK 73069 for $636.59

One (1) Savin 4035SP Digital Imaging Machine, c/n F213-00039, s/n 2855101834, acquired 04/14/2005 from Standley Systems, LLC, PO Box 460, Chickasha, OK 73023 for $9343.00

One (1) Savin 6045 Color Copier, c/n F213-00041, s/n K5960400273, acquired 09/30/2006 from Standley Systems, LLC, PO Box 460, Chickasha, OK 73023 for $38,452.41

One (1) Simplex Auto Time Clock/Stamp, c/n F214-00040, s/n B69090BR, acquired 03/17/1997 from Simplex Time Recorder Co., 6101 W. Reno, Ste. 550, Oklahoma City, OK 73127 for $620.00

One (1) Simplex 100 Time Clock/Stamp, c/n F214-00042, s/n B4047117, acquired 02/10/2004 from Simplex Grinnell LP, Dept. CH 10320, Palatine, IL 60055 for $388.83

One (1) Simplex Time Clock/Stamp, c/n F214-00045, s/n B27113Y, acquired 03/18/2004 from Simplex Grinnell LP, Dept. CH 10320, Palatine, IL 60055 for $618.00

One (1) Simplex Time Clock/Stamp, c/n F214-00046, s/n B27962GY, acquired 08/30/2004 from Simplex Grinnell LP, Dept. CH 10320, Palatine, IL 60055 for $622.52

One (1) Savin 3740 Fax Machine, c/n F220-00083, s/n 2829500512, acquired 02/27/2003 from Standley Systems, LLC, PO Box 460, Chickasha, OK 73023 for $1827.00

One Savin 3815 Fax Machine, c/n F220-00087, s/n 5579500360, acquired 03/31/2008 from Standley Systems, LLC, PO Box 460, Chickasha, OK 73023 for $550.00

One (1) Xerox N2125 Printer, c/n F236-00544, s/n LE9-004184, acquired 07/31/2001 from The Digi Group, Inc., 8400 NW 39th Expressway, Bethany, OK 73008 for $1490.00

One (1) Compaq Storage Works Enclosure, c/n F236-00553, s/n 9J21FLW1Y2ZN XENA, acquired 02/28/2002 from Compaq Computer Corporation, PO Box 75281, Chicago, IL 60675 for $2184.00

One (1) Compaq Storage Works Enclosure, c/n F236-00554, s/n, acquired 02/28/2002 from Compaq Computer Corporation, PO Box 75281, Chicago, IL 60675 for $2184.00

One (1) C 8055 Feeder Tray, c/n F236-00584, acquired 07/08/2002 from Mediasoft, Inc., 7301 Broadway Extension, Suite 120, Oklahoma City, OK 73116 for $254.44

One (1) Gateway 700L Computer, c/n F236-00596, s/n 28094954, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $966.20

One (1) Gateway 700L Computer, c/n F236-00597, s/n 28094955, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $966.20

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00616M, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00617M, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00625M, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00627M, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00628M, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00638, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Viewsonic 21  Flat Panel Monitor, c/n F236-00657, acquired 08/31/2002 from Gateway Companies, Inc., PO Box 41033, Los Angeles, CA 90074 for $1629.95

One (1) Large Capacity Paper Tray, c/n F236-00682, acquired 05/21/2003 from Mediasoft, Inc., 7301 Broadway Extension, Suite 120, Oklahoma City, OK 73116 for $871.20

One (1) Duplexing Tray, c/n F236-00683, acquired 05/31/2003 from Mediasoft, Inc., 7301 Broadway Extension, Suite 120, Oklahoma City, OK 73116 for $399.32

One (1) Minolta PS7000 Scanner/Copier, c/n F236-00689, s/n 30003439, acquired 07/15/2003 from J.D. Young Company, Inc., PO Box 3368, Tulsa, OK 74101 for $13,750.00

One (1) HP Storageworks Enclosure, c/n F236-00726, acquired 04/13/2004 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1105.00

One (1) HP Storageworks Enclosure, c/n F236-00728, acquired 04/13/2004 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1105.00

One (1) HP Smart Array Controller, c/n F236-00737, s/n 9FUEKJP82F, acquired 06/07/2004 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1601.00

One (1) HP Flat Panel Monitor, c/n F236-00745M, s/n CNN4321DOS, acquired 10/04/2004 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $391.00

One (1) Dell Latitude D620 Laptop PC, c/n F236-00844, s/n 26416960669, acquired 06/28/06 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $1391.86

One (1) Dell Precision M90 Laptop PC, c/n F236-00845, s/n 4901174317, acquired 06/28/2006 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $2539.57

One (1) Dell Optiplex 320 Minitower PC, c/n F236-00865, s/n 9HC7SC1, acquired 04/08/2007 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92

One (1) HP Proliant ML350Server Rack, c/n F236-00883, s/n USE715NOOR, acquired 04/10/2007 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for 6008.00

One (1) HP Storageworks Smart Array Enclosure, c/n F236-00914, s/n SGA81000VN, acquired 03/31/2008 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $2399.00

One (1) HP MSA60 24X7 HW Support, c/n F236-00915, s/n G5JMUS065745, acquired 03/31/2008 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $1536.00

One (1) HP Smart Array E-500 Controller, c/n F236-00922, acquired 03/31/2008 from Hewlett-Packard Company, 10810 Farnam Dr./C10GM, Omaha, NE 68154 for $346.00

One (1) Macbook Pro 15  Laptop PC, c/n F236-00965, s/n 0P90800J6ZB, acquired 06/04/2009 from Apple, Inc., PO Box 846095, Dallas, TX 75284 for $1868.00

One (1) FujitsuFI-4860C2 Scanner, c/n F236-00979, acquired 07/31/2009 from American Cadastre, 2125 Rampart Dr., Alexandria, VA 22308 for $14,500.00

One (1) Dell Optiplex 780 OC, c/n F236-00984, s/n 21182730625, acquired 11/30/2009 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $902.00

One (1) Dell Optiplex 780 Minitower PC, c/n F236-00997, s/n 56CFTL1, acquired 01/20/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $838.06

One (1) Dell Optiplex 780 Minitower PC, c/n F236-01014, s/n 6BD3QM1, acquired 01/20/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $884.00

One (1) Dell Optiplex 780 Minitower PC, c/n F236-01015, s/n 9BD3QM1, acquired 01/20/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $884.00

One (1) Dell Optiplex 780 FLX-HD PC, c/n F236-01024, s/n HDDQFN1, acquired 06/30/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $971.43

One (1) Dell Optiplex 780 PC, c/n F236-01025, s/n GYLZQN1, acquired 07/31/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $777.45

One (1) Dell Optiplex 780 PC, c/n F236-01027, s/n 3ZLZQN1, acquired 07/31/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $777.45

One (1) Dell Optiplex 780 PC, c/n F236-01030, s/n 1ZLZQN1, acquired 07/31/2010 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $777.45

One (1) Dell Ultrium Tape Drive, c/n F236-01130, s/n YN1K10083938, acquired 09/03/2015 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $1050.00

One (1) Olympus Voice Transcription Kit, c/n F241-00005, acquired 04/30/2010 from Travis Voice & Data, PO Box 650, Sapulpa, OK 74067 for $693.00

One (1) Dell Optiplex 380 Minitower PC, c/n F250-00003, s/n B5FRDP1, acquired 04/06/2011 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $516.62

One (1) Dell 2209WA 22  Flat Panel Monitor, c/n F250-00014, s/n MX-OP587R-70715-08Q-2AEL, acquired 04/06/2011 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $171.38

One (1) Dell E2210 22  Flat Panel Monitor, c/n F250-00019, s/n CN-0T808R-64180-12D-024L, acquired 04/06/2011 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $171.38

One (1) Dell 2209WA 22  Flat Panel Monitor, c/n F250-00044, s/n MX-OP587R-70715-08Q-285L, acquired 04/06/2011 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $171.38

One (1) Dell 22  Flat Panel Monitor, c/n F250-00052, s/n CN0T808R6418013N0CUS, acquired 08/15/2011 from PC Mall Gov, Inc., File 55327, Los Angeles, CA 90074 for $194.00

One (1) Asus Epad w/ Docking Station, c/n F250-00059, s/n B60KAS218672, acquired 09/14/2011 from PC Mall Gov, Inc., File 55327, Los Angeles, CA 90074 for $628.00

One (1) Asus Epad w/ Docking Station, c/n F250-00060, s/n B70KAS382390, acquired 09/14/2011 from PC Mall Gov, Inc., File 55327, Los Angeles, CA 90074 for $628.00

One (1) Dell Optiplex 390 PC, c/n F250-00066, s/n FKFWTR1, acquired 10/25/2011 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $608.37

One (1) ASUS TF201 Transformer Prime w/ Docking Station, c/n F250-00076, s/n C5OKAS026985, acquired 07/02/2012 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $642.54

One (1) Apple IPAD 2 w/ Kensington Keyfolio, c/n F250-00079, s/n DMPJ180XDNQR, acquired 08/09/2012 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $692.64

One (1) HP Compaq 6305SFF PC, c/n F250-00086, s/n MXL319156V, acquired 05/15/2013 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $551.05

One (1) HP SB400 Desktop PC, c/n F250-00159, s/n MXL6071KY5, acquired 03/15/2016 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $605.47

One (1) ASUS Monitor, c/n F250-00166, s/n G1LMTF088672, acquired 03/15/2016 from CDW Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $109.33

One (1) Nortel M2616 Digital Telephone, c/n F603-00043, s/n NNTM608D9F17, acquired 07/31/2000 from Norstan Resale Services, 8980 Zackary Ln., North Maple Grove, MN 55369 for $274.00

One (1) Nortel M2616 Digital Telephone, c/n F603-00044, s/n NNTM608D9F4B, acquired 07/31/2000 from Norstan Resale Services, 8980 Zackary Ln., North Maple Grove, MN 55369 for $274.00

One (1) Nortel M2616 Digital Telephone, c/n F603-00046, s/n NNTM608D9F20, acquired 07/31/2000 from Norstan Resale Services, 8980 Zackary Ln., North Maple Grove, MN 55369 for $274.00

One (1) Nortel M2616 Digital Telephone, c/n F603-00050, s/n NNTM60A66A33, acquired 10/31/2000 from Norstan Resale Services, 8980 Zackary Ln., North Maple Grove, MN 55369 for $274.00

One (1) Hands Free Display Phone, c/n F603-00053, acquired 05/31/2002 from Midwest Telecom Resellers, Inc., 448 Sovereign Court, St. Louis, MO 63011 for $259.00

One (1) Soundstation Conference Phone, c/n F603-00055, s/n 1272854, acquired 03/18/2003 from Office Depot, Inc., PO Box 633211, Cincinnati, OH 45263 for $410.94

13.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Emergency Management. These items were stolen, and with the requested disposal will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

One (1) Kenwood TK-7180K Mobile Radio, c/n SP602-00958, s/n B4700096, acquired 08/27/2014 from Chickasaw Personal Communications, 1505 W, Broadway, Ardmore, OK 73402for $456.06

One (1) Kenwood TK-7180K Mobile Radio, c/n SP602-00959, s/n B4700097, acquired 08/27/20144 from Chickasaw Personal Communications, 1505 W, Broadway, Ardmore, OK 73402for $456.06

One (1) Kenwood TK-7180K Mobile Radio, c/n SP602-00960, s/n B4700098, acquired 08/27/20144 from Chickasaw Personal Communications, 1505 W, Broadway, Ardmore, OK 73402for $456.06

One (1) Kenwood TK-7180K Mobile Radio, c/n SP602-00961, s/n B4700099, acquired 08/27/20144 from Chickasaw Personal Communications, 1505 W, Broadway, Ardmore, OK 73402for $456.06

One (1) Kenwood TK-7180K Mobile Radio, c/n SP602-01008, s/n B4800088, acquired 08/27/20144 from Chickasaw Personal Communications, 1505 W, Broadway, Ardmore, OK 73402for $456.06

One (1) Kenwood TK-7180K Mobile Radio, c/n SP602-01010, s/n B480090, acquired 08/27/20144 from Chickasaw Personal Communications, 1505 W, Broadway, Ardmore, OK 73402for $456.06

End of Consent Docket

 

BOCC

 

14.       Discussion and possible action to approve a change as to where the  Financial Administrator for the BOCC  reports. Currently this position reports to the BOCC and with board approval, this position will report to the Director of Human Resources/Health and Safety for the Board of County Commissioners. Requested by Brian Maughan, County Commissioner, District No. 2.

 

District No. 2

15.       Discussion and possible action to approve a contract between the Board of County Commissioners of Oklahoma County and the Oklahoma City Economic Development Foundation for the purposes of economic and community development in Oklahoma County. Contract shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00). This agreement shall be effective January 25, 2017 and shall continue through June 30, 2017. The funding will be secured from the General Fund Economic Development Fund. Requisition No. 11704224 has been encumbered to the Oklahoma City Economic Development Foundation in the amount of $200,000. This item was recommended for approval by the Oklahoma County Budget Board on January 19, 2017. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

16.       Discussion and possible action to approve Resolution No. _________ appointing Forrest (Butch) Freeman as Oklahoma County s representative for the proposed Midwest City TIF in an area near the NE corner of S. Sooner Rd. and SE 15th Street plus other commercial or residential properties damaged or destroyed by the May 3, 1999 tornadoes. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

17.       Discussion and possible action to approve Resolution No. ____________, regarding Combs Real Estate donating approximately 150 loads of soil to be used for road construction for Oklahoma County.  This material will be available for use by Oklahoma County Highway districts.   Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

18.       Discussion and possible action to approve the plans and sign the Title Sheet for Oklahoma County Project No. PEB-2016-1, Replacement of Culvert Boxes in District No. 2 on Peebly Road (172) and Pottawatomie Road (192). The plans were prepared by CEC Corporation. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

District No. 3

19.       Discussion and possible action to amend the Notice of Meeting by replacing the section            entitled  Addressing the Board  with the following:

 

Citizens may address the Board during open meetings on any matter on the agenda. Please fill out a  Citizen s Participation Request  form located outside the Board Meeting Room and give to the recording secretary. Citizens are requested to limit their comments to five minutes.

 

Requested by Ray Vaughn, County Commissioner District No. 3.

Engineering

20.       Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 24, Township 11 North, Range 4 West, Oklahoma County, Oklahoma (WRU UNIT.TR028). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

21.       Discussion and possible action to approve an Access Agreement between Oklahoma County and the Oklahoma Department of Transportation (ODOT) regarding I-40 and Douglas Interchange. Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

Facilities Maintenance

 

22.       Discussion and possible action for approval of Resolution No. ________, accepting Oklahoma County Project ANX-2015-1, Annex Building Entrance Repair as being satisfactorily complete.  Requested by Keith Monroe, Director, Facilities Maintenance. (Document Received)

 

23.       Discussion and possible action for approval to participate in the State Environmental Abatement Program through the Construction and Properties Department (CAP) of the State of Oklahoma Office of Management and Enterprise Services (OMES). These services are required to perform mold remediation at the Adult Detention Center kitchen. The total project cost equals an amount not to exceed $136,154.25. Requisition No. 11704412 has been issued to Tec-An, Inc. in the amount of $131,550.00 for Contractor Services; and Requisition No. 11704413 has been issued to the Office of Management and Enterprise Services (OMES) in the amount of $4,604.25 for the Construction and Properties Department (CAP) administrative fee from Capital Improvement Fund 20101200, contingent upon encumbrance of funds. Requested by Keith Monroe, Director, Facilities Maintenance, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

Planning

 

24.       Discussion and possible action to approve/deny Resolution No.___________, to re-appoint Mr. Jack Querry to the Oklahoma County Board of Adjustment for County Highway District No. 3. He is a resident of the county seat and has honorably served since January 1996. Mr. Querry s re-appointment is recommended by Commissioner Ray Vaughn. Requested by Tyler Gammon, Secretary, Board of Adjustment. (Document Received)

 

Sheriff

 

25.       Discussion and possible action to approve an application to the Oklahoma Highway Safety Office the Administrator of the National Highway Traffic Safety Administration Funds. This application is for funding for salaries and benefits of Lt. Matthew Jackson and Technician Harry Kotzin for the continued support and operation of MobileCop. The application will be completed online by Captain David Baisden and will be approved online by the Chairman of the Board of County Commissioners.   The application will be completed on the OKGRANTS website. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

 

26.       Discussion and possible action to approve an application to the Oklahoma Highway Safety Office the Administrator of the National Highway Traffic Safety Administration Funds. This application is for continued funding of an additional deputy/instructor for the Rollover/SIDNE, Distracted Driverprograms. The application will also include overtime for deputies working traffic safety, occupant safety and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. This application will include a request for a Dodge Ram 1500 pickup to replace an aging 2011 Chevrolet Tahoe and a request for some training. The application will be completed online by Captain David Baisden and will be approved online by the Chairman of the Board of County Commissioners. The application will be completed on the OKGRANTS website. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

 

27.       Discussion and possible action to approve an  Agreement for Shared Services by and between Oklahoma Office of Management and Enterprise Services and Oklahoma Board of County Commissioners on behalf of Oklahoma County Sheriff s Office . The services are for Monthly Service Fee for Network Connection provided by Office of Management Services. Requisition No. 11704187 has been issued to State of Oklahoma in the amount of $1,176.00 upon encumbrance of funds. The cost of the service is $196.00 per month. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

 

Recurring Agenda Items:

 

28.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

 

29.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

 

30.       Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

31.       Commissioners Comments/General Remarks:

 

32.       New business: In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

33.       Executive Session for the purpose of discussing the following:

 

a.        To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Mark Randel v. BOCC et al, CJ-2016-2518, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

34.       Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Mark Randel v. BOCC et al, CJ-2016-2518, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

35.       Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11704058   Oklahoma County Courthouse 9th Floor Demolition

 

36.       Adjourn at __________ until 9:00 a.m., Wednesday, February 1, 2017.

 

NAME OF PERSON REPORTING:  David B. Hooten, County Clerk

 

TITLE:  SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  David B. Hooten, by:                                                                                                  

County Clerk Deputy